How to Use Fireflies.ai

Fireflies.ai is an intelligent meeting assistant that automatically records, transcribes, summarizes, and organizes your voice conversations across calls and videos—saving you time and making every meeting content searchable.

Key Features of Fireflies.ai

• Automatic Recording & Transcription: Joins meetings, captures audio, and converts speech to text with speaker attribution

• AI-Generated Summaries: Provides concise meeting recaps, key discussion points, and action items

• Searchable Meeting Library: Stores transcripts and audio with robust search filters (keywords, participants, tags)

• Collaboration Tools: Add comments, highlight excerpts, assign tasks, and share meeting moments with your team

• Integrations: Connects with Zoom, Google Meet, Teams, Slack, CRMs, calendars, and file platforms

• Custom Vocabulary & AI Training: Recognizes industry-specific terms and improves transcription accuracy over time

• Multi-Platform Support: Web, desktop app, and mobile access to transcriptions and recordings

Step-by-Step Guide: How to Use Fireflies.ai

1. Sign up and link your calendar and conferencing accounts

2. Allow Fireflies to automatically join scheduled meetings and begin recording

3. For ad‑hoc calls, start recording manually via the app or browser extension

4. After each meeting, review the transcript and highlighted summary

5. Tag speakers, add comments, and assign tasks directly within the transcript

6. Share meeting clips, summaries, or full transcripts with teammates via email or apps

7. Use the search function to revisit past meetings by keywords, participants, or dates

8. Export transcripts and notes as TXT, PDF, or SRT files

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Benefits of Using Fireflies.ai

• Frees you from manual note‑taking

• Helps teams stay aligned with shared, searchable meeting records

• Improves accuracy with auto-tagging and therefor easier task tracking

• Fosters accountability by enabling assignment and follow-up inside the transcript

• Works across platforms and tools you already use

What You Should Do

• Connect your calendars and conferencing tools for seamless capture

• Train Fireflies on specialized terminology for better accuracy

• Use AI summaries to quickly absorb meeting outcomes

• Tag action items and assign responsibility within transcripts

• Regularly clean up meeting transcripts and archive organized records

What You Should Avoid

• Don’t record private or confidential calls without consent

• Avoid relying on transcripts without reviewing for accuracy

• Don’t skip speaker attribution—it helps clarify tasks and responsibilities

• Avoid neglecting follow-up—use assigned tasks in transcripts to drive action

• Don’t rely solely on storage defaults—organize and archive thoughtfully

Final Thoughts

Fireflies.ai helps you reclaim your attention in meetings—automating recording, transcription, summary, and follow-up. With search, tagging, and integrations, it becomes a central hub of knowledge and action for your team. Use it mindfully, confirm accuracy, and always align with privacy best practices.